Job Description

Publications Management Program Manager Job Summary:

We are seeking an experienced Publications Management Program Manager to support a company in Bethesda, MD . This full-time opportunity offers top-of-market compensation, guaranteed 3% annual raises, and additional performance and Christmas bonuses. The selected candidate will oversee the development, coordination, approval, and ongoing management of organizational publications, ensuring compliance with applicable Department of Defense (DoD) and Defense Health Agency (DHA) requirements while coordinating across multiple directorates.

Please note: This position is expected to begin in December. Candidates must be willing to sign a Letter of Intent (LOI) in advance to confirm their commitment to the opportunity. A Tier II Non-Critical Sensitive background check will be required.

Publications Management Program Manager Responsibilities:

• Oversee the full lifecycle of organizational publications, including development, coordination, review, approval, distribution, and periodic updates.
• Ensure publications comply with applicable DoD, DHA, and organizational policies, guidance, and correspondence management standards.
• Coordinate publication staffing and review processes across multiple directorates to facilitate timely input, resolution of comments, and final approval.
• Maintain a centralized tracking system to monitor publication status, assigned actions, review timelines, approval milestones, and upcoming review requirements.
• Develop and maintain a centralized publications repository to ensure documents are organized, accessible, current, and properly maintained.
• Provide executive-level administrative and program management support related to correspondence, publications, and governance processes.
• Interpret and apply applicable DoD and DHA correspondence management policies, including DoD Manual 5110.04-M.
• Coordinate with leadership, directorate representatives, and subject matter experts to resolve publication issues and maintain consistency across organizational documentation.
• Establish and maintain standardized procedures, workflows, and tracking practices to improve publication management and accountability.
• Monitor deadlines and follow up with stakeholders to ensure timely completion of reviews, approvals, and required updates.
• Prepare status reports and provide leadership with visibility into publication progress, outstanding actions, and compliance requirements.

Publications Management Program Manager Qualifications:

• Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field.
• Minimum of five years of demonstrated experience providing executive-level administrative and management support.
• In-depth knowledge of DoD and DHA correspondence management requirements, including DoD Manual 5110.04-M.
• Expert proficiency in Microsoft Office Suite and SharePoint.
• Demonstrated experience coordinating document reviews, approval workflows, and publication or correspondence management processes.
• Strong program management, organizational, and analytical skills, including experience maintaining tracking systems and centralized document repositories.
• Ability to coordinate effectively across multiple directorates and work with senior leadership, stakeholders, and subject matter experts.
• Exceptional attention to detail and the ability to manage competing priorities, complex workflows, and strict deadlines.
• Excellent written and verbal communication skills.
• Ability to successfully complete a Tier II Non-Critical Sensitive background check.
• Willingness to sign a Letter of Intent (LOI) before the anticipated December start date.

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